PEO Cost Calculator
Enter your headcount to estimate monthly and annual Professional Employer Organization admin fees. This calculator uses our current midpoint estimate per employee. It excludes health benefits and workers’ comp premiums.
Calculate your PEO cost
Note: These are estimates; actual costs may vary depending on your organization's size, industry, and chosen service package.
Get Your Actual PEO Pricing
This calculator gives you a midpoint estimate for typical PEO admin fees. Real quotes can vary based on your industry, states, benefits, and service mix.
Our partner, The Huldisch Group, provides free, no-obligation quotes from vetted PEOs. They’ll use your employee count, locations, and current setup to show what leading PEOs would actually charge, including minimums and fee structures.
Typical PEO pricing ranges (admin fee only)
Per employee, per month
$100 to $150 (common range)
Per employee, per year
$1,000 to $1,500
Percent of payroll
2% to 12%
PEOs can reduce HR workload, risk, and sometimes total HR spend for teams of about 10 to 100 employees. Treat these numbers as directional and compare tailored quotes for your situation.
Example PEO costs by company size
| Employees | Est. Monthly Admin Fee | Est. Annual Admin Fee |
|---|---|---|
| 1 | $147 | $1,764 |
| 10 | $1,470 | $17,640 |
| 25 | $3,675 | $38,100 |
| 50 | $7,350 | $88,200 |
| 100 | $14,700 | $176,400 |
Note: Admin fees only; benefits and workers’ comp are separate pass-through costs.
What affects PEO pricing
This calculator estimates admin fees only. PEO pricing varies by headcount, industry risk, states where you operate, payroll size, and services included.
Common drivers:
- Employee count and growth plans
- Industry and workers’ comp class codes
- Multi-state payroll and SUI rates
- Benefits level (medical, dental, vision, 401k)
- Compliance/comms needs and HR support scope
- Pay cycles and add-ons (ATS, time, onboarding)
What’s included vs. not included in this estimate
+ Included: admin fee estimate only.
– Not included: medical premiums, employer taxes, workers’ comp premiums, one-time setup or transition costs.
Some PEOs add one-time setup or onboarding fees (typically $500–$2,000). You may also see charges for optional add-ons like background checks, a learning management system, time/ATS tools, or custom HR consulting. Review the proposal and contract carefully for minimums, pass-throughs, and other extra fees.
Methodology
This calculator uses a midpoint per-employee, per-month admin fee derived from current market ranges. It is a directional estimate and may change by provider, industry, and plan design.
PEO Cost Calculator — FAQs
A directional estimate using a current midpoint per-employee fee. Real quotes depend on headcount, industry, states, and plan choices.
Both models exist. Many small businesses see per-employee monthly pricing; some providers quote a percent of payroll.
Health benefits and workers’ comp premiums, employer taxes, and sometimes one-time setup or transition fees.
Some PEOs set minimums or headcount thresholds. Quotes will clarify this.
Often yes, especially with competing quotes and clear plan requirements.